Access Log

The Access Log produces a report for a user-specified time frame that logs user access to Patients and Accounts in the system, or to certain other functions within the system. Administrator users have access to this report, while other users will receive an error saying they do not have access to run the report. The Log is comprised of the Date/Time the access occurred, the user that accessed the function, the Practice they were in, the Account/Patient accessed if it the activity is one that contains protected health information, and the Activity that was accessed, such as Patient Ledger, Patient Demographic, Visit, Followup Queue, etc.

The Access Log shows user access for the following functions: Opening an account or patient demographic, opening an account or patient ledger, opening a visit, opening the Follow-up Queue, opening Collection Turnover, opening the Refund Manager and opening Imaging.

The Access Log request form is a tabbed dialog that consists of a General tab, a Sorting tab, and a Selection tab. The Sorting options are Date Entered, Practice, User and User Type. Selection options are for Practice, Users and User Types.

Task Name	Task Name displayed in the Task Viewer.
From Date	Indicates the beginning date range for the report to track Access check points in the system.
Thru Date	Indicates the ending date range for the report to track Access check points in the system.
Cube Data	Indicates if report results should be output to a data cube
Generate Standard Report	Indicates if report results should be output to a formatted report.
Run Now	Indicates in the report should be run immediately
Schedule	Indicates that the report should be scheduled to run at a future time
Schedule Task	Invokes the Task Schedule Wizard to guide the user through setting the report run date(s) and time(s)

The Sorting tab consists of two lists. The first list is comprised of the available sort fields for the report and the second list is comprised of the fields that have been selected as sort fields. The fields in the second list may be sequenced in any order. The report will sort the data into the sequence defined and perform a "break" on the sort field as well.

Right-Arrow Button	Click on item to be selected in the left-hand list and press the right-arrow button.
Drag-and-Drop	Click on the item to be selected in the left-hand list and while holding the mouse button down, "drag" the item to the right-hand list and release the mouse button.
Double-Click	Double-click on the item to be selected in the left-hand list.

Left-Arrow Button	Click on item to be de-selected in the right-hand list and press the left-arrow button.
Drag-and-Drop	Click on the item to be de-selected in the right-hand list and while holding the mouse button down, "drag" the item to the left-hand list and release the mouse button.
Double-Click	Double-click on the item to be de-selected in the right-hand list.

Frequently when a report is run, you only wish to see data meeting certain criteria. The Selection tab consists of a list of fields they you may use to include or exclude specific data values from the report. For example, you may wish to run a report for just a certain physician or excluding a certain location.

By clicking on the checklist for the appropriate field (physicians, facilities, etc.) you may then select to include or exclude certain values from the respective tables. The limit to the number of specific values you can select is limited to your ability (or willingness) to enter them. While there is a theoretical limit to the number of selections you can make, you will run out of patience before MedSuite runs out of room to save them. Muli-Selections work with standard Windows keyboard functionality. CTRL+Click to select one at a time, SHIFT+Click to select a range of maintenance files.

NOTE: For system performance reasons, the local MedSuite client software does not send every access event from the client to the server every time one occurs. Instead, access events are sent after a user has performed 25 events, or logged out of MedSuite, or gone to a patient Ledger tab and selected the Access History tab. If any of those 3 things occur, MedSuite will send the local access log to the server so that the access events can be reported on the Access Log or on the Access History tab of the patient ledger.