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The Small Balance Write-Off Report produces a report and optionally generates Write-Offs for accounts whose balances have fallen below a user-defined minimum for a given number of days.
The Small Balance Write-Off Report request form is a tabbed dialog that consists of a General tab, a Sorting tab, and a Selection tab.
General Tab
Task Name
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Task Name displayed in the Task Viewer
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Age In Days
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The number of days since the last payment or adjustment activity that must elapse before the Write-Off is taken. This will (hopefully) allow some recurring patient to return and drop additional balances that will be high enough to begin billing again.
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Maximum Write-Off Amount
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The amount that will be written-off. This is generally the minimum billing amount defined for the practice. However, some states have small Medicaid Co-Pays ($2.00-$3.00) that must be "billed". Practices in these states set their minimum billing amount low enough to bill these Co-Pays. However, their Small Balance Write-Off amount may really be $10.00 or higher.
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Listing Only
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Indicates that you want to generate only a listing of the accounts that "qualify" for the Small Balance Write-Off.
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Listing With Write-Off
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Indicates that you want to generate a listing of the accounts that "qualify" for the Small Balance Write-Off and perform the Write-off as well.
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Cube Data
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Indicates if report results should be output to a data cube
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Generate Standard Report
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Indicates if report results should be output to a formatted report
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Run Now
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Indicates in the report should be run immediately
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Schedule
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Indicates that the report should be scheduled to run at a future time
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Schedule Button
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Invokes the Task Schedule Wizard to guide the user through setting the report run date(s) and time(s)
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Sorting Tab
The Sorting tab consists of two lists. The first list is comprised of the available sort fields for the report and the second list is comprised of the fields that have been selected as sort fields. The fields in the second list may be sequenced in any order. The report will sort the data into the sequence defined and perform a "break" on the sort field as well.
Selecting Sort Options:
Right-Arrow Button
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Click on item to be selected in the left-hand list and press the right-arrow button.
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Drag-and-Drop
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Click on the item to be selected in the left-hand list and while holding the mouse button down, "drag" the item to the right-hand list and release the mouse button.
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Double-Click
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Double-click on the item to be selected in the left-hand list.
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De-Selecting Sort Options:
Left-Arrow Button
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Click on item to be de-selected in the right-hand list and press the left-arrow button.
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Drag-and-Drop
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Click on the item to be de-selected in the right-hand list and while holding the mouse button down, "drag" the item to the left-hand list and release the mouse button.
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Double-Click
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Double-click on the item to be de-selected in the right-hand list.
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Selection Tab
Frequently when a report is run, you only wish to see data meeting certain criteria. The Selection tab consists of a list of fields they you may use to include or exclude specific data values from the report. For example, you may wish to run a report for just a certain physician or excluding a certain location.
By clicking on the checklist for the appropriate field (physicians, facilities, etc.) you may then select to include or exclude certain values from the respective tables. The limit to the number of specific values you can select is limited to your ability (or willingness) to enter them. While there is a theoretical limit to the number of selections you can make, you will run out of patience before MedSuite runs out of room to save them. Muli-Selections work with standard Windows keyboard functionality. CTRL+Click to select one at a time, SHIFT+Click to select a range of maintenance files.
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