Visit Batches

The Batch context of Visit entry consists of two sections. The first section is a list of open Batches of Visits. The second section displays a list of Visits attached to the selected Batch.

Batch List

Batch No	Number assigned to the batch by the user
Router No	Sequentially assigned number within a batch
Date Release	Date the batch is to be release for processing and posting.
Date Entered	Date the batch was entered into MedSuite
Batch Type	VISIT
User	Name of user who created (and presumably) entered the batch
Description	Description assigned by the user to the batch

You may be prevented from setting the Date Release on a Batch under the following conditions:

•	There are visits in the Batch, with the Service Date displayed in maroon, that have not been processed by the Concurrency program.

•	There are visits in the Batch, with the Service Date displayed in Red, that the Concurrency program identified as having certain error conditions and the Practice Setup - Anesthesia Tab has been configured to prevent batches with concurrency errors to be released.

Visit List Buttons

Imaging	Invokes the Image Tree display for the Visit Batch
Refresh	Refreshes the Visit List
New	Create a new batch
Edit	Edits the selected batch
Delete	Deletes the selected batch

Visits on Current Batch

Certain details about a Visit may be viewed in this grid. In addition, Visits may be created, edited, or deleted from this grid. See the Visits section of this document for detailed information about the Visit form.

The color of (Service) Date in the list may be displayed as black, maroon, or red.

Maroon

Indicates a Visit that has a Medical Direction value of 'S-System Calculated'. The batch must be processed by the concurrency program which will assign a numeric value to the Medical Direction of every Visit before the Batch can be released.

Red

Indicates a Visit that has a Concurrency Error on it. The visit was processed by the Concurrency Program, but an error condition was discovered that may prevent the release of the batch to posting. Concurrency Errors are displayed in Red regardless of whether or not the Practice Setup - Anesthesia Tab is configured to to prevent batches with concurrency errors to be released

Black

Indicates a Visit that does not have Concurrency Error on it, nor does it have a Medical Direction with a value of 'S-System Calculated'.

Date	Visit (service) date
Patient	Patient name
Type	Visit type (Anesthesia / Front-Office)
Division	Division selected for the Visit when the Visit was created
Plan	Patient's primary insurance plan for the Visit
Facility	Facility in which the service for the Visit were performed
Physician	Physician/Anesthesiologist who performed the services on the Visit
Refr/Surg	Referring Provider (non-Anesthesia Visit) or Surgeon (Anesthesia Visit) on the Visit
Charges	Total charges on the Visit

Visits on Current Batch - Buttons

Open Patient	Opens the Patient for the selected Visit.
Imaging	Displays Images indexed to the Visit
Wizard	Create a new Visit Using the Visit Wizard
New	Create a new Visit
Wizard	Create a new Visit Using the Visit Wizard
Edit	Edit the selected Visit
Delete	Delete the selected Visit. This will only function on unposted Visits.