Imaging Station

Imaging Stations define the various points that a user may interface with a scanned image. One or more of these points make up a Workflow. We are trying to replace a paper flow through an office with an Image Workflow. As a result, the same points in the office where paper "stops" to be processed will likely be Imaging Stations. For example, a paper charge document such as an Anesthesia Record follows a number of steps through the office. First it is reviewed for completeness and compliance issues. It is then sent to coding. It is then sent to charge input for input, verification, and concurrency processing. Finally it is filed for permanent storage. A scanned image will also follow a similar path. However, the scanned image's path will be an electronic path.

Imaging Stations can be defined with an Action that will occur when the Action button is pressed in the Image Workflow window. The Action performed at the Image Station for Coding could be to forward the image to the Charge Entry station once coding has been completed. The Action performed at the Image Station for Charge Entry could be to find and add the Visit associated with the image and then Index the image to that Visit.

To modify station, highlight it and select Edit. To delete a station, highlight it and select Delete. The fields and their functions are as follows:

Lookup

Enter a description of the Imaging Station

Action

Select the activity that will occur when the user selects the Action button in the Image Workflow window:

•	Patient - Opens the Patient Search window where you can search for an existing patient or add a new one. The image is then indexed to that Patient record.

•	Visit-New - Opens the New Visit function and then indexes the image to the Visit record

•	Visit-Open - Opens an existing visit and indexes the image to the visit

•	Payment EOB - New - Opens the Bulk Insurance Payment window to allow entry of a new bulk check. The image is then indexed to the bulk payment and allows selections from the image to be indexed to individual payments on the bulk payment.

•	Payment Insurance-New - Creates a new Insurance Payment and indexes the image to the payment

•	Payment Insurance-Open - Opens an existing Insurance Payment and indexes the image to the payment

•	Payment Self-New - Creates a new Self Payment and indexes the image to the payment

•	Payment Self-Open - Opens an existing Self Payment and indexes the image to the payment

•	Payment Select-New - Allows you to select the type of payment to be used for the image – Bulk, Insurance, or Self.

•	Claim-Followup Wizard - Opens the Claim Search window and then the Followup Claim Wizard. The image can then be indexed to a claim.

•	Move to Another Station - Move the Image to another station in the workflow, i.e. from the Coding station to the Charge station.

•	No Action - No system initiated action will occur. This is useful for images that will be Indexed directly to a patient, physician, plan, etc.

Imaging Station

The station to which a image will be sent when the Imaging Station Action (above) is Move to Another Station.

Show in Imaging on the

Station Tab

Selecting this option will allow users to see and work in the station while on the Imaging - Station tab. If it is not selected, the station will not appear in the station lookup list, however you can still select the station as criteria on the Imaging - Search tab.

Annotation

Annotations are system defined fields that can be added to a particular image or group of images (images that have been Merged.) Some Annotations have a specific function within MedSuite and are intended to facilitate data entry and your efficiency within the system by populating fields in Visit entry or Payment entry from data entered in an Imaging station. Click here for a detailed description of the available Annotation Types.

The Change Log button at the bottom of any MedSuite Maintenance File will track the following: