Imaging Annotation Types

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Annotations are system defined fields that can be added to a particular image or group of images (images that have been Merged.) Some Annotations have a specific function within MedSuite and are intended to facilitate data entry and your efficiency within the system by populating fields in Visit entry or Payment entry from data entered in an Imaging station.

 

To add an Annotation Type to a station:

 

1.Select New.
2.Enter a Caption for the annotation. This is the label that will be displayed next to the field in Imaging. As an example, you might enter "Patient Phone #" as the caption for the Annotation Type of Phone.
3.Enter an Annotation Type. See the table below for a detailed description of the Annotation Types and their significance in the system.
4.Select Show in Grid if you would like this annotation field to be displayed in the Grid of the Station Tab in Imaging. This option can be useful because it enables you to tell at a glance what has been entered as an annotation for each image from the Station tab view as opposed to having to open the Image and then the Annotations on the Image tab.
5.Select OK to save your entry or Cancel to exit without saving.

 

You can change the order in which the annotations will appear within the station by highlighting the annotation and selecting Up or Down respectively. To modify an annotation, highlight it and select Edit. To remove an annotation from the station, highlight it and select Delete. The fields and their functions are as follows:

 

 

Auto - Patient

The Auto-Patient annotation will allow a user to open the patient lookup window, search and then select the patient they wish to associate with the image. If the selected Action within that station is Visit - New, then the Patient information will be automatically populated in Visit Entry. Note: This should only be used on Charge images when going to Visit Entry.  It is not intended for use on Payments, which should utilize the Account holder (Guarantor) and not the Patient.

 

Checkbox

The Checkbox annotation allows a user to enter a value of True if selected or False if not selected.

 

Currency

The Currency annotation allows a user to enter a properly formatted dollar amount, e.g. $999.99.

 

Date

The Date annotation will allow the user to enter a properly formatted date, e.g. dd/mm/yyyy

 

Insurance Verification

The Insurance Verification annotation is a checkbox that allows a user to enter a value of True if selected or False if not selected.

 

Payment - Remit Date

The Payment - Remit Date annotation allows a user to enter a properly formatted date value.  If the selected Action within that station is any of the Payment Entry options, then the Remit  Date will be automatically populated in Payment Entry. You may only add 1 Remit Date per Imaging Station.

 

Payment - Document Number

The Payment - Document Number annotation allows a user to enter a numeric value.  If the selected Action within that station is any of the Payment Entry options, then the Document Number will be automatically populated in Payment Entry. You may only add 1 Document Number per Imaging Station.

 

Payment - Method

The Payment - Method annotation allows a user to select a value of Cash, Check or Charge.  If the selected Action within that station is any of the Payment Entry options, then the Payment - Method will be automatically populated in Payment Entry. You may only add 1 Payment - Method per Imaging Station.

 

Phone

The Phone annotation will allow the user to enter a properly formatted phone number, e.g.  (999) 999-9999.

 

Text

The Text annotation will allow the user to enter free-form alphanumeric text on the image.

 

Time

The Time annotation allows the user to enter a properly formatted value for hours and minutes, e.g. 13:00.

 

Visit - Diagnosis

The Visit - Diagnosis annotation allows the user to access the Diagnosis Code lookup window, select a code and add it to an image. If the selected Action within that station is Visit - New, then the Diagnosis information will be automatically populated in Visit Entry. You may add up to 4 Diagnosis codes per Imaging Station.

 

Visit - Facility/Location

The Visit - Facility/Location annotation allows the user to access the lookup windows for Facility and Location, select the appropriate values and add them to the image. If the selected Action within that station is Visit - New, then the Facility/Location information will be automatically populated in Visit Entry. If you enter a value for Facility, you are required to enter a value for Location. Only 1 Facility/Location annotation may be added per Imaging Station.

 

Visit - Procedure Charge

The Visit - Procedure Charge annotation allows the user to access the Procedure Code lookup window, select a procedure and add it to an image. If the selected Action within that station is Visit - New, then the Procedure Charge information will be automatically populated in Visit Entry. You may add up to 20 Procedure Charge annotations per station, however, only a total of 20 procedures will be added during Visit Entry. Each Procedure Charge, Procedure/ASA and Quick Pick annotation counts against the 20 total limit.

 

Visit - Procedure Secondary

The Visit - Procedure Secondary annotation allows the user to access the Procedure Code lookup window, select a procedure and add it to an image. The Secondary Surgical Procedure is used when the procedure is to be billed and is not informational (not “floated”).  An example would be Labor Epidural/C-section cases.  If the selected Action within that station is Visit - New, then the Secondary Procedure information will automatically be populated in Visit Entry.  The user will still be prompted to enter case times for this procedure before saving the visit.  Only 1 Procedure Secondary annotation may be added per Imaging Station.

 

Visit - Procedure/ASA

The Visit - Procedure/ASA annotation allows the user to access the Procedure Code and ASA lookup windows, select the appropriate values and add them to the image. If you enter a value for Procedure, ASA becomes a required field. These codes should only be used for anesthesia cases.  If the selected Action within that station is Visit - New, then the Procedure/ASA information will be automatically populated in Visit Entry. The system will “float” the Procedure/ASA with the highest Base Unit Value to the “top” to be billed, and the other Procedure/ASAs will not be billed. You may add up to 5 Procedure/ASA codes per Imaging Station, however, only a total of 20 procedures will be added during Visit Entry. Each Procedure Charge, Procedure/ASA and Quick Pick annotation counts against the 20 total limit.

 

Visit - Quick Pick

The Visit - Quick Pick annotation allows the user to access the Quick Pick lookup window and select from the codes that have been set-up for Practices that use Visit Types of Anesthesia or Blank.  If the selected Action within that station is Visit - New, then the Quick  Pick information will be automatically populated in Visit Entry. Only 1 Quick Pick annotation  may be added per Imaging Station. Although the user may enter multiple Quick Picks in Imaging, only a total of 20 procedures will be added during Visit Entry. Each Procedure Charge, Procedure/ASA and Quick Pick annotation counts against the 20 total limit.

 

Visit - Service Date

The Visit - Service Date annotation allows the user to enter a Date of Service and add it to an image. If the selected Action within that station is Visit - New, then the Service Date information will be automatically populated in Visit Entry. You may only add 1 Service Date annotation per Imaging Station.

 

Visit - Visit Type

The Visit Type annotation allows a user to access the Visit Type lookup, select a value and add it to an image. If the selected Action within that station is Visit - New, then the Visit Type information will be automatically populated in Visit Entry. You may only add 1 Visit Type annotation per Imaging Station.