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Imaging Types define the various types of documents that a practice may wish to scan. Imaging Types generally refer to a specific type of document that will be indexed using a specific function in MedSuite. Examples include Hospital Face Sheets, Charge Tickets, Anesthesia Records, EOBs, etc.
There is generally a one-to-one relationship between an image and the item (patient, visit, payment, etc.) that indexes the image. For example, each Hospital Face Sheet or Admitting Record represents a Patient that will be added to MedSuite. In some cases, however, multiple images will be represented by a single index. A good example of this is a practice that has both an Anesthesia Record and a Charge Ticket for a single anesthesia case. If both of these items are sent to the same station, the Visit will be added along with and indexed to the first image. The second image will need to be indexed to the same Visit as the first image. We will see how this actually works in the MedSuite Imaging window.
To add an Imaging Type:
| 1. | Navigate to the Setup - Imaging Type menu. |
| 3. | Enter a Lookup name, Initial Imaging Station, Default Description, Default Brightness and Default Threshold. |
| 4. | Select OK to save or Cancel to exit without saving. |
To modify an annotation, highlight it and select Edit. To remove an annotation from the station, highlight it and select Delete. The fields and their functions are as follows:
Lookup
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Enter a name for the Image Type type that makes sense to you, that will represent the type of document, such as Hospital Face Sheets, Charge Tickets, Anesthesia Records, EOBs, etc.
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Initial Imaging Station
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If the Imaging Type is to be attached to a Station, enter/select the Station in which these images should be placed when they are scanned. For example, Hospital Face Sheets might go to a Demographic Station, and EOB's might go to a Payment Entry Station.
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Default Description
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Enter the first portion of the description assigned to the image documents. MedSuite will append a sequential number after the description. For example, Hospital Demographics can be called DEMO and then MedSuite will assign 00001, 00002, etc to create unique document ID's DEMO00001, DEMO00002, etc..
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Default Brightness
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If certain images are typically scanned from a poor quality original such as the yellow copy of a carbon-less form, MedSuite can, by default, brighten those images to make them more legible. A higher number will brighten the image. You might want to leave this set at the default to begin with and see how the images scan, and adjust later if needed.
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Default Threshold
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MedSuite scans in black and white. The resolution (horizontal and vertical dots per inch) of a scanner dictates how many dots-per-inch an image is made up of. In black and white mode, each dot is "seen" as either white or black. Changing the threshold to a higher value will darken the "black" of an image. You might want to leave this set at the default to begin with and see how the images scan, and adjust later if needed.
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Library Change Logs
The Change Log button at the bottom of any MedSuite Maintenance File will track the following:
$ Date Changed - The date the change was made to the file.
$ User Name - The name of the user that made the change.
$ Item Changed - The file name of the item that was changed.
$ Old Value - The system value before the change was made.
$ New Value - The system value after the change was made and saved.
NOTE: Items not tracked are description fields such as degrees and titles.
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