Min Balance to Send a Statement

Enter the minimum amount to bill.  Amounts below this will be written-off as small balance adjustments.

Small Bal Adj

Enter/Select the small balance adjustment type.

Min Pay Amount to Reset Dunning

Enter the minimum amount at will be accepted as sufficient payment to keep the account current.

Days to Bill without a Payment

Enter the maximum number of days to bill with receiving a self-payment that satisfies the Min Pay Amount to Reset Dunning.

Bad Debt Type

Enter the bad debt adjustment type that should be used when accounts are written-off to Collection.

Bad Debt Class

Enter/Select the account class that collection accounts should be changed to after the write-off.

Bill Finance Charges

Indicates whether Finance Charges should be added to delinquent self-pay balances.  NOTE: Account Classes must be set up with the option to "Bill Finance Charges" in order for this to be utilized.

After ____ Days

Enter the number of Days after which a Finance Charge should be added to a delinquent self-pay balance.

Select how the number of days should be counted:

Monthly Rate (%)

Enter the percentage that should be used in calculating the Finance Charge.  The delinquent self pay balance will be multiplied by this percentage to arrive at the finance charge.  Example:  delinquent balance of $324 at 1.5% is a finance charge of 4.86.

Minimum Amount

If you want to set a Minimum Amount for the Finance Charges, enter it here.  If the calulated Finance Charge is less than the specified minimum, the system will use the minimum amount instead.

Fin Chrg Adj Type

Enter the adjustment type to be used on Finance Charge Adjustments.

Break By

Indicates the break level on the statement:

Return Address

Indicates the return address and phone number to use on statements:

Statements WILL NOT NECESSARILY break by division, but that the return address on the statement will be the division from the oldest visit with an open self pay balance.  So a patient may have open balances in two different division and only one will be reported on the statement.

Create Full Transaction Detail Statements

Indicates if statements are to be generated with full transaction detail every time they are created or if detail will be printed once and the "roll-up" into a balance forward on subsequent statements.

Print Zero Fee Charges on Statements

Indicates if charges for zero amount will be printed on statements.

Print On-Bill Payment Notes on Statement

Indicates if payment notes will be printed on statements.

Print Claim and Statement History

Indicates if claim and statement history messages will be printed on statements.

Group Visits by Visit Type

Indicates if statements will be grouped by Visit Type and if the Visit Type Statement Group Description will be printed on the statement rather than the procedure description.

After Acct Balance Zero, Print one Last Statement

Indicates if there should be a zero balance statement sent to the patient when the account reaches a zero balance.  ".  If this field is checked, MedSuite will print a final bill for all accounts that go to a zero balance so that the patient can both get a final statement and also see how their account went to zero balance.  Please note that unless a Special Bill Message is selected to print on the statement, this final statement will print the first dunning message, but it will show a Balance Due 0.00.  If you would like, create a Special Bill Message to be used to tell the patients that you received their payment and the account has been paid, this is an informational statement only.

Supress Zero Balance Activity that is 60 Days or Older

MedSuite will attempt to print any statement detail tha has not previosuly printed on a statement.  So, for example, if a patient made a payment that resulted in a zero balance account and the "Print One Last Statement" option above is not used, then a statement will not print.  However if subsequent self pay actvity occurs (a new balance dropping to self) then the old activity (the patient payment that dropped the balance to zero) may create a statement.  This option prevents this occurrence if the activity is older than 60 days old.

Aging Buckets based on Charge Posting date

The electronic statement file contains aging buckets (0-30, 30-60, 60-90, etc). These aging buckets will age from the Charge Posting Date if this option is selected. If this option is not selected, the buckets will age the amount due from the date of the first statement/original bill date.

Send Electronically

Indicates if statements will be generated to electronic transmission or if hard-copy will be created.

Production

Indicates in electronic statements are in a production or test status.

Vendor

Select the electronic statement vendor

File Name / Seq No

Enter the file name and sequence number for electronic statements.  This is filled in by MedSuite.

Accept VISA

Flag to send on electronic statements to indicate if the practice accepts VISA.

Accept MasterCard

Flag to send on electronic statements to indicate if the practice accepts MasterCard.

Accept Discover

Flag to send on electronic statements to indicate if the practice accepts Discover.

Accept American Express

Flag to send on electronic statements to indicate if the practice accepts American Express.

Statement Message Box

Enter a special message to appear on all statements.

Statement Credit Card Message

Enter a special credit card message to appear on all statements.

Statement Checks Payable Message

Enter a "Make Checks Payable To: line on all statements.

Anesthesia Caption

Caption Defaults to "Anesthesia Services:" for all visit types that are entered with an Anesthesia visit type. This is the visit-level description that will print on statements for anesthesia visits.  Enter an alternate caption if this should be different for the practice.

All Other Visit Types Caption

Caption Defaults to "Patient Encounter:" for non-anesthesia visit types. This is the visit-level description that will print on statements for non-anesthesia visits. Enter an alternate Caption if this should be different for the practice.